01
Every show, one workspace
Keep event details, floor hours, move-in dates, booths and organizer documents together.
BUILT FOR MARKETING TEAMS
Trade show planning,
from first booking
to final results.
Coordinate events, people, travel, logistics and budgets—with a clear view of what’s ready and what needs attention.
Public signup is coming soon. Explore the product and planned pricing.
Watch the ExhibitPilot overview · 1 min 52 sec
Your next show has a lot of moving parts.
The booth order. The flight change. The invoice someone saved in an email. The team schedule that’s out of date.
ExhibitPilot brings those details into a shared workspace, so your team can spend less time looking for information and more time preparing for the show.
THE DETAILS, CONNECTED
Built around the work
of exhibiting.
Plan the event, coordinate the people, and follow the costs through to the results.
02
A clearer path to ready
Track tasks and readiness checks. Add requirements such as a certificate of insurance, with a deadline and supporting file.
03
A team that knows the plan
Coordinate attendees, travel and agendas. Give each person a brief with the details they need at the show.
04
Logistics with fewer loose ends
Reserve assets, allocate giveaways and track shipments. See what is available and what needs replenishing.
05
Costs you can follow
Keep invoices, installment payments, expenses and credits connected to the event. Review upcoming and overdue payments.
06
Results beyond the show floor
Track objectives, outcomes and event costs. Compare shows and review annual budgets to inform your next plan.
FROM START TO FINISH
Follow a show through ExhibitPilot.
Explore three parts of the process using an example event.
Know what’s ready. Know what’s next.
Turn the moving parts of a show into a plan you can review. Event readiness connects requirements to the records behind them.
- Dates, booths and services in one event space
- Tasks and custom requirements with clear ownership
- Invoices and documents linked to their source
YOUR TEAM. YOUR PROCESS.
A workspace that fits
how you plan.
Keep the fields you need. Add your own with Unlimited. Give people access to the events and information relevant to their work.
Tell us about your teamCustomize the details
Reorder fields and hide optional ones. Unlimited adds custom fields and headers.
Choose who can do what
Set event access and editing permissions. Grant private travel-profile access separately.
Take the plan with you
Create a PDF event binder with the sections you want, or a brief for each attendee.
A FEW PRACTICAL DETAILS
Before you
come aboard.
Who is ExhibitPilot for?
ExhibitPilot is designed for in-house marketing teams that manage trade shows and exhibiting programs. It brings the planning work around each show into one shared workspace.
Can we manage more than one event?
Yes. Organize your event portfolio in table, detailed and calendar views, then open each event to manage its schedule, people, logistics, costs and documents.
Can team members use it on their phones?
The app is designed for desktop and mobile use. Team members can review agendas, tasks, event details and their personal show briefs from their phones.
Does it measure ROI and event objectives?
Unlimited includes event metrics, opportunities, objectives and ROI reporting. Track manually or use the HubSpot integration. Reports depend on the data you record or sync.
Which plan fits our team?
Free includes 5 users for basic planning. Team adds budgets, assets and exports. Unlimited adds advanced reporting, custom fields, cost centers, templates and HubSpot. Team includes 10 users at $85/month or $918/year. Unlimited users is $185/month or $1,998/year. Annual billing saves 10%. Every attendee counts as a workspace user. Review Plans for storage allowances and signup availability.
Bring your next show into focus.
Start with five users on Free. Add financial tracking and inventory with Team, or advanced tools with Unlimited.