01
Event Planning & Readiness
Organize event details, floor hours, booths, services, tasks and organizer requirements.
- See your event portfolio
- Keep dates in context
- Manage booths and services
THE WORK BEHIND THE SHOW
Every detail has
a place in the plan.
From the first booth reservation to the final expense review, ExhibitPilot brings the work of exhibiting into one shared workspace.
Start freeEXPLORE THE FEATURES
Follow the details
through the whole event.
Choose an area to see how the records, responsibilities and outcomes connect.
02
Team & Travel
Coordinate attendees, bookings, team agendas and personal show briefs.
- Start with your people
- Keep bookings together
- Build the team agenda
03
Assets & Logistics
Reserve equipment, allocate collateral, organize shipments and follow inventory.
- Maintain an asset catalog
- Reserve for the event
- Separate giveaways from reusable items
04
Budgets & Payments
Track event costs, vendor invoices, installments, expenses and annual budgets.
- Set event and annual budgets
- Keep costs with their records
- Track invoice line items
05
Reports & Outcomes
Review event objectives, financial returns, comparisons and closeout results.
- Define what success means
- Record the outcomes
- Review return on investment
A WORKSPACE THAT FITS YOUR TEAM
Shared tools.
Your way of working.
Free includes event planning and team coordination. Team adds financial tracking and inventory. Unlimited adds advanced reporting, customization and HubSpot.
Compare plans and pricingCustom fields
Reorder fields and hide optional ones. Unlimited adds custom fields specific to your organization, with their values included in CSV exports.
People & permissions
Set event access, editing rights and separate permission to view private traveler profiles.
Files & PDFs
Keep attachments with event records and generate a selected event binder or personal brief.
Mobile access
Review the plan, tasks and attendee details from a phone while your team is at the show.
See how it could fit your next show.
Tell us about your exhibiting program and the details you need to keep together.