Set event and annual budgets
Team and Unlimited include event budget targets. Unlimited adds annual budgets and analytics across a calendar or fiscal year.
FOLLOW THE FINANCIAL DETAILS
An invoice is only part of the story.
Keep planned costs, invoices, credits and payment schedules in view. See the financial commitments behind each event and review what still needs to be paid.
BUDGETS & PAYMENTS
The details you can manage.
Event budgets, costs, invoices and payments require Team or Unlimited. Cost centers and annual analytics require Unlimited. Compare plans.
Keep costs with their records
Booths, services, attendee registrations, travel and shipments contribute to event cost tracking.
Track invoice line items
Group services by vendor invoice, with line-item costs and allocated tax, fees or discounts. Keep the invoice attached to the order.
Plan installment payments
Record amounts, due dates and paid amounts for payment schedules. Track a deposit and later balance instead of reducing the order to a single paid checkbox.
Review payment commitments
Use the Payments dashboard to review upcoming and overdue entries, recorded payments and remaining balances.
Account for the exceptions
Add miscellaneous event expenses and credits, such as an unplanned customer dinner. Unlimited adds organization-managed cost centers when enabled.
PUT IT INTO PRACTICE
From the first entry
to the next decision.
- 01
Set the target
Define the event budget and enter the costs you expect to commit to.
- 02
Record orders and payments
Attach invoices, connect service line items, and record installment dates and paid amounts.
- 03
Reconcile after the show
Review source expenses and credits during closeout, then compare recorded costs with the plan.
A LITTLE MORE DETAIL
Common questions.
Does ExhibitPilot pay vendors?
No. It records payment schedules and amounts entered by your team. Making a vendor payment happens through your normal payment process.
Can we turn cost centers off?
Yes. Unlimited organizations can enable a managed list of cost centers or turn cost-center tracking off.
Are currencies converted automatically?
Workspace currency settings control amounts displayed in the app. They do not perform automatic foreign-exchange conversion.
Bring your next show into focus.
Compare the feature requirements, user limits and storage included in each plan.